TIPS FOR WRITING REPORTS.

By: Khalif Barkhadle
Digital Journalist.

Published On: 9th July 2023.

Reports should be carefully written, followed by facts and thought processes to retain the reader’s interest.

The tips for writing various kinds of reports are discussed below:

Tips for Letter Reports.

▪︎ Use letter format for short informal reports sent to outsiders.
▪︎ Organize the facts section into logical divisions identified by consistent headings.
▪︎ Single-space the body.
▪︎ Double-space between the paragraphs.
▪︎ Leave two blank lines above each side heading.
▪︎ Create side margins of 1 to 1.25 inches.
▪︎ Add a second-page heading, if necessary, consisting of the addressee’s name, the date, and the page number.

Tips for Memo Reports.

▪︎ Use memo format for the shortest informal reports within an organization.
▪︎ Leave side margins of 1 to 1.25 inches.
▪︎ Sign your initials on the ‘from’ line.
▪︎Use an informal, conversational style.
▪︎ For direct analytical reports, put recommendations first.
▪︎ For indirect analytical reports, put recommendations last.